• Scribe Cemetery

    A secure, robust, and future proof cemetery database

    Built to match long-term best practice

    Flexible for all kinds of burial ground

    Bring your cemetery management up to date:

    Increase your efficiency & cost effectiveness for the long term

    Scribe Cemetery software was built to support future trends, so you can be reassured that you are using a long-term solution for your Cemetery registers and maintenance.

     

    Detailed help articles are included with the software; for dealing with special cases, for using maps and plans, and for using the free GIS supplied, or even with other GIS systems.

     

    Reports can be produced and shared in a range of formats, with documents easily emailed direct from the case, and any images or documents received can also be saved into each file.

     

    Scribe Cemetery supports multiple cemetery sites and types, including areas set aside for different faiths, types of burial, areas for infants, cremations, natural burial grounds, and private as well as local authority cemeteries.

     

    To provide for councils where full GIS would not be cost-effective, free software for Scribe Cemetery has been sourced on behalf of customers, and is included with the installation package.

     

    Scribe Cemetery enables you to:

    Manage your registers

    • Maintain registers of burials, exclusive rights of burial, and memorials.
    • Record detailed grave information, including depths of burials, positions of multiple burials, remaining capacity.
    • Keep separate registers for multiple burial grounds, and for separate areas set aside for specific purposes e.g. faith areas, children’s graves or cremated remains.
    • Produce register reports from each register, for any or all areas; filter by types, ages, agents; and order by names, dates, grave numbers etc.
    • Quick entry functions for historic data to capture only the key required details in any of the registers.

    Administer burial ground functions

    • Aims to match codes of practice of bodies such as ICCM, NAMM and NDS, including the Charter for the Bereaved.
    • Enter full details of funerals or applications for rights. Including detailed information about applicants, the deceased, funerals, fees, graves, multiple grave use, and grave capacity.
    • Issue official Deeds or Grants of Right.
    • Print instructions to grave diggers, certificate of burial, memorial permits etc; add any special instructions.
    • Produce a plot marker report showing adjacent grave details to help ground staff or contractors.
    • Create as many standard notices or other documents as you need, using your own preferred text. A set of typical template documents are provided.
    • Print or produce emails directly from the program with attachments.
    • Set up alternative language versions of the principal documents and registers.
    • Keep a register of funeral directors, stonemasons, or other regular agents to simplify data entry and provide quick access to contact details.
    • Maintain a table of fees and either produce an invoice or receipt, or post fees payable directly into Scribe Accounts. Invoices can be itemised from your fee tariff table.
    • Copy details from existing entry, e.g. to create an exclusive right following a funeral; create transfers of exclusive rights; or disinterment/re-interment records. Quick entry function for speedy capture of the essential details in historical registers.
    • Produce management reports showing grave use, memorial condition, grave capacities, expiring rights, etc.

    Search within your registers

    Search in registers for names, graves or dates, in any combination or record parameter; search using partial text; obtain details of all records relating to a grave; view full records for search results, and print them in batches.

     

    This can be handled by type of right, ordered by date, name, or grave to correspond with traditional registers; reports can also be filtered by ages, types of burial, agents, to provide management information.

     

    Monitor memorial condition and risk management

    Including inspection records, detailed memorial records, flag up unsafe graves, survey results, remedial actions needed and time scale for action. Text notes and dates can be added, with a full report schedule.

     

    Maintain and store image records

    Multiple photo images of memorials or grave conditions can be stored on file, directly into the grave record. You can also use this function to store all photo or document files received using any image format.

     

    Easily produce documents

    Multiple standard letters, formal notices, and deeds can be produced from the application using your own text. For example instructions to gravediggers, invoices, grants of rights, memorial permits, notices regarding remedial action. Emails and attachments can be sent from the case record.

     

    Link with other technologies

    Data is stored in a spatial database which can be linked directly to GIS mapping applications, providing complete interoperability.

     

    To provide for councils where full GIS would not be cost-effective, free software for Scribe Cemetery has been sourced on behalf of customers, and is included with the installation package.

     

    Scanned drawings, maps or air photographs from drone camera can be installed as a base for the Cemetery plan. The free software uses raster mapping but this can be upgraded.

     

    The design facilitates links to other technologies, for instance cross-referencing with GPS or microchip IDs, or cross-referencing with GIS.

     

    Ability to export data to handheld devices for use with on-site surveys.

    The FREE basic GIS provided is copyright to Mapmaker Ltd, and is not supported by Scribe Cemetery.

  • Try Scribe Cemetery for one month FREE

    A cost effective and comprehensive data solution:

    For just £250 per year